Privacy Policy and Information pursuant to Articles 13 and 14 of the General Data Protection Regulation (GDPR)
Last Updated: Jan 01, 2026
Introduction
This Privacy Policy explains how HORIZONRENEW OÜ (“HorizonRenew OÜ, ” “Company,” “we,” “our,” or “us”) collects, processes, stores, uses, and discloses personal data.
This Privacy Policy applies to all interactions between you and HorizonRenew OÜ, including the use of our website, services, digital platforms, events, webinars, communications, and any other products or services linked to this Privacy Policy.
We process personal data in accordance with the General Data Protection Regulation (GDPR), the Estonian Personal Data Protection Act, and other applicable data protection laws.
1. Name and Contact Details of the Controller
HorizonRenew OÜ
Registered in Estonia
Address: Tartu mnt 67/1-13b, Kesklinna linnaosa, Tallinn, Harju maakond, 10115
Email: hello@horizontradingco.com
Website: www.horizontradingco.com
For any questions regarding this Privacy Policy or the processing of personal data, you may contact us using the details above.
2. Contact Details of the Data Protection Officer
If HorizonRenew OÜ appoints a Data Protection Officer (DPO), the contact details will be published here.
Email: hello@horizontradingco.com
3. Categories of Personal Data and Data Subjects
HorizonRenew OÜ processes personal data of:
- Website visitors
- Customers and prospective customers
- Business partners and suppliers
- Employees and representatives of partner organizations
- Applicants for employment opportunities
- Event and webinar participants
- Individuals communicating with us through email, forms, or other channels
The categories of personal data we may process include:
Identification Data
- Full name
- Job title
- Company name
- Profile picture
- CV or professional background information
Contact Data
- Email address
- Telephone number
- Postal address
- Billing information
Technical Data
- IP address
- Device and browser information
- Login information
- Usage data and activity logs
- Cookie identifiers
Communication Data
- Messages, inquiries, feedback, and correspondence
- Webinar or event registrations
- Marketing communication preferences
Personal data is collected directly from you, automatically through your use of our services, or through legitimate third-party sources.
4. Legal Bases and Purposes of Processing
HorizonRenew OÜ processes personal data based on one or more of the following legal grounds:
(1) Consent – Article 6(1)(a) GDPR
Where required by law, we process personal data based on your explicit consent.
Examples include:
- Newsletter subscriptions
- Webinar registrations
- Marketing communications
- Publication of event recordings or photographs
You may withdraw your consent at any time with future effect by contacting us.
(2) Performance of Contract – Article 6(1)(b) GDPR
We process personal data when necessary to:
- Provide our services
- Manage customer relationships
- Process transactions and invoices
- Respond to support requests
- Fulfill contractual obligations
- Communicate service-related updates
(3) Compliance with Legal Obligations – Article 6(1)(c) GDPR
We may process personal data to comply with applicable laws and regulatory obligations, including:
- Tax and accounting obligations
- Anti-fraud and compliance requirements
- Record-keeping duties
- Responses to lawful requests from public authorities
(4) Legitimate Interests – Article 6(1)(f) GDPR
We may process personal data to pursue our legitimate business interests, provided such interests are not overridden by your rights and freedoms.
This includes:
- Improving and optimizing our services
- Website analytics and performance monitoring
- IT security and fraud prevention
- Business development and marketing activities
- Managing commercial relationships
- Internal reporting and administration
5. Categories of Third-Party Recipients
We may share personal data with third parties where necessary for legitimate business or legal purposes.
Recipients may include:
- Cloud hosting providers
- IT and cybersecurity providers
- CRM and communication service providers
- Payment processors
- Legal, accounting, and professional advisors
- Public authorities and regulators where legally required
- Event and webinar service providers
All external service providers processing personal data on our behalf are contractually required to comply with applicable data protection laws, including Article 28 GDPR where applicable.
6. International Transfers of Personal Data
Personal data may be transferred to countries outside the European Economic Area (EEA).
Where such transfers occur, HorizonRenew OÜ ensures appropriate safeguards are implemented in accordance with GDPR requirements, including:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions issued by the European Commission
- Other legally recognized transfer mechanisms
7. Data Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, disclosure, alteration, or destruction.
Our security measures include:
- Access controls
- Encryption where appropriate
- Secure hosting infrastructure
- Monitoring and logging systems
- Backup and recovery procedures
- Data minimization principles
Despite our efforts, no electronic transmission or storage system can be guaranteed to be completely secure.
8. Retention of Personal Data
Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected, including compliance with legal, regulatory, tax, accounting, or reporting obligations.
Where retention is no longer necessary, personal data will be securely deleted or anonymized.
9. Automated Decision-Making
As a general rule, HorizonRenew OÜ does not use fully automated decision-making or profiling processes within the meaning of Article 22 GDPR that produce legal or similarly significant effects on individuals.
10. Newsletter and Marketing Communications
If you subscribe to our newsletter or marketing communications, we process your contact information to provide updates about our services, events, and business activities.
You may unsubscribe at any time by:
- Clicking the unsubscribe link included in our communications, or
- Contacting us directly via email.
Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.
11. Events and Webinars
When you register for an event, webinar, or demo organized by HorizonRenew OÜ, we may process personal data such as:
- Full name
- Email address
- Company name
- Participation information
Events or webinars may be recorded for documentation, educational, or promotional purposes.
Where required by law, we will request your consent before publishing recordings, photographs, or related materials.
12. Collection of Personal Data When Visiting Our Website
When you visit our website for informational purposes only, we may automatically collect certain technical information, including:
- IP address
- Browser type and version
- Operating system
- Device information
- Date and time of access
- Pages visited
- Referring URLs
- Usage statistics and interaction data
This information is used for:
- Maintaining website functionality
- Security monitoring
- Statistical analysis
- Improving user experience
Where possible, this information is anonymized or aggregated.
13. Use of Cookies and Similar Technologies
Our website uses cookies and similar tracking technologies.
Cookies may be used for:
- Website functionality
- Security purposes
- User preferences
- Analytics and performance measurement
- Marketing and advertising optimization
You may manage or disable cookies through your browser settings or consent preferences.
Some website features may not function properly if cookies are disabled.
14. Analytics and Third-Party Tools
We may use third-party analytics and support tools to improve our services and website performance.
These tools may include analytics providers, customer support tools, CRM systems, and marketing platforms.
Where required by law, we obtain your consent before using non-essential cookies or analytics technologies.
15. Social Media
HorizonRenew OÜ may maintain profiles or pages on social media platforms such as LinkedIn, YouTube, or other networks.
Interaction with these platforms may involve the processing of personal data by the respective platform providers.
Please refer to the privacy policies of those platforms for additional information regarding their data processing practices.
16. Links to Third-Party Websites
Our website may contain links to third-party websites or services.
We are not responsible for the privacy practices, security, or content of third-party websites.
Users access external websites at their own risk.
17. Your Rights Under GDPR
Subject to applicable law, you may have the following rights regarding your personal data:
- Right of access
- Right to rectification
- Right to erasure
- Right to restriction of processing
- Right to data portability
- Right to object to processing
- Right to withdraw consent
- Right to lodge a complaint with a supervisory authority
To exercise your rights, please contact us using the contact information provided in this Privacy Policy.
18. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect legal, technical, or operational changes.
Any updates will be published on this page with a revised “Last Updated” date.
We encourage users to review this Privacy Policy periodically.
19. Contact Information
For questions regarding this Privacy Policy or the processing of personal data, please contact:
HorizonRenew OÜ
Email: hello@horizontradingco.com
Website: www.horizontradingco.com
